The troop will have to charge fees for most outdoor events to cover the cost of food, supplies, and fees. Information will be provided in advance and payment is requested by a deadline. In some cases, deposits will be requested by a specific date. Such deposits will be your notification of intent to participate and will be forfeited if you later elect not to participate. Only those Scouts and adults who notify by the specified date will be guaranteed to participate. Please make all checks out to BSA Troop 5109.
In some cases, parents or guardians (who are BSA members) will be invited to attend events with the troop. Events will be cancelled if we cannot arrange adequate volunteer participation or in such cases that hazardous weather conditions prevent us from holding the outing or event. In such cases, fees will be refunded if they are refunded to the troop from the hosting organization (such as campground or other facility).
Scouts who have RSVP’d for an event and then cancel or no-show – for whatever reason including illness – shall still be responsible for payment of the event if the registration fees are non-refundable to the troop (meaning the troop cannot recoup the fees). If camp food has not yet been purchased, the Scout may not be responsible for the meal costs. The Scout may find a replacement for their place at the event provided the trip organizer is notified in advance.